What a Workflow Process Means for Your Productivity - Elite Vivant

What a Workflow Process Means for Your Productivity

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What a Workflow Process Means for Your Productivity

Having a clear workflow process can drastically improve your performance. In fact, a workflow process is one of the easiest ways that you can implement productive strategies to get projects done.

Being a solo entrepreneur has many benefits as you get your feet wet in your industry. As you navigate these waters, big projects can appear to be intimidating. You don’t really have any tried-and-true practices to fall back on. This is where a workflow process comes in.

One of the biggest perks of working as you build a team is learning about what workflow process is the best for you. Everyone has different strategies for their own productivity that work best for them. This diversity can also be a setback in a team environment if not implemented properly and nurtured for growth. Since you’re working solo, this isn’t as much of a factor. However, implementing workflow processes early on can transfer over once you eventually build your team up.

What Is A Workflow Process?
A workflow process is, in short, is the way that a project gets done using a solid set of rules. Having a process to get work done isn’t always the easiest to execute. At first glance, it can seem to be like something that is easier said than done. However, since you’re currently working by yourself on these projects, the workflow process will be a great way to hold yourself accountable.

Types of Problematic Workflow Processes
While building a workflow process as a solopreneur, it’s worth it to consider problematic processes that are often used in established teams. This way, you can avoid them in the future and prevent your productivity from plateauing.

In an already established team, one of the most common types of workflow processes is called a “legacy process.” This is one that’s been in place for many years. The issue that arises with these is stubborn colleagues that have a hard time parting ways with their old way of doing things. If you consistently keep different kinds of processes in mind for each of your projects, this won’t impact your productivity overtime. You’ll constantly be adapting, and those who work with you will have to, as well.

Additionally, other workflow processes can come in from outside sources. Tasks become difficult this way since you can’t control what the outside sources do. There is also the kind of process that requires a tool to complete tasks. Objectively, this isn’t always a roadblock. But, sometimes it does affect flexibility and therefore results. However, the worst option is to have no workflow process at all. That won’t get you anywhere.

Think About the Big Picture
This is a lot like breaking down a to-do list. If you have the bigger picture in mind, it’s much easier to create smaller tasks. In turn, this is a great start to creating a workflow process.

A good place to start would be to create a checklist. Next, analyzing how to tackle each task head-on will help make projects appear less daunting. If you’re working collaboratively, now is the time to assign roles. Assigning the correct leadership dynamic is the final step in finding out how to effectively get things done.

Defining Your Workflow

● Make diagrams for yourself. Make sure that these include realistic expectations so you aren’t overwhelmed with your work.
● Once everyone involved in the project is on board, come up with a more cohesive plan of action.
● Any tools needed to complete a project should aid the process, not create a roadblock.

Communication is key in business as it is in relationships! If you’re working by yourself, this could be in regards to communicating with a client. Making sure everyone involved in the project is on-board ensures that nobody is overly stressed. The top killer for productivity is stress, as stress leads to confusion.

Optimizing Your Workflow Process
Now that you have the pieces of your puzzle laid out, it’s time to think about efficiency. Automated systems are the simplest way to do this. These programs help with tracking tasks and they update them in real-time.

Automated systems also help you stay focused. Not only are notifications helpful reminders, but having a specific space to look at keeps yourself organized. What’s even better is, you’re notified when tasks are complete!

Is Your Workflow Working?
Once you’ve followed all the steps to create a workflow, it’s time to be honest with yourself. Did this workflow process benefit you? What worked (pun intended) and what didn’t? If anything seemed redundant, you’ll know to eliminate that for the next project. This is where software is also beneficial. The software gives an accurate list of how long it took to complete certain tasks. Understanding what took longer will help you create more accurate workflow processes.

Implementing workflow processes into your projects gives you a better understanding of productivity. You’re made more accurately aware of what you’re supposed to do, and therefore there’s less room for error. Also, there are more opportunities to spread work out between different tasks. Overall, the missing piece to your productivity puzzle may just be a solid workflow process!

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