Organization: STEM Frenzy
Industry: Education & Community Programs

INITIAL ENGAGEMENT

Vision-Led Program, Infrastructure Needed
STEM Frenzy came to Elite Vivant with a powerful mission to engage youth and families through large-scale STEM education events. The vision was clear, but the brand, systems, and operational infrastructure needed to support growth, participation, and long-term sustainability were still taking shape.

This was not a single event.
It was the foundation of a growing community initiative.

STRATEGIC PARTNERSHIP

Three-Year Engagement
Over the course of three years, Elite Vivant served as a strategic partner supporting the full evolution of STEM Frenzy as a program, brand, and operational ecosystem.

Our role extended beyond marketing into long-term strategy, systems leadership, and execution support.

BRAND & PROGRAM DEVELOPMENT

We built the STEM Frenzy brand from the ground up.

This included:

• Brand strategy and positioning aligned with community impact
• Logo design and full brand identity system
• Visual assets and materials used across digital and live experiences
• Messaging that spoke to families, volunteers, sponsors, and partners

The brand was designed to be recognizable, trusted, and scalable across years of programming.

MARKETING, DONATIONS & ENGAGEMENT SYSTEMS

As the program grew, we focused on participation and sustainability.

We supported:

• Strategic marketing campaigns to drive awareness and attendance
• Donation strategy and infrastructure to support funding efforts
• Audience communication flows for families, volunteers, and partners
• Content and outreach aligned with event timelines and goals

Every system was designed to support growth without overwhelming the team.

OPERATIONS, AUTOMATION & EVENT MANAGEMENT

To support scale, we implemented operational systems behind the scenes.

This included:

• CRM setup to manage contacts, participants, and stakeholders
• Automated workflows to support communication and follow-up
• Event management systems for registrations and signups
• Processes designed to reduce manual coordination and errors
• These systems allowed STEM Frenzy to operate large events with clarity and control.

RESULTS

STEM Frenzy:

• Successfully delivered large-scale community STEM events year after year
• Built a recognizable and trusted program brand
• Supported thousands of event signups through structured systems
• Managed volunteers, donors, and participants with greater efficiency
• Operated with infrastructure designed for scale and repetition

The program grew with intention.

PROJECT SCOPE

• Brand Strategy & Identity
• Logo Design & Visual Assets
• Marketing Strategy & Campaign Support
• Donation Strategy & Infrastructure
• CRM Setup & Management
• Workflow Automation
• Event Management & Registration Systems

CLIENT EXPERIENCE

Through a long-term partnership, STEM Frenzy had strategic and operational support that allowed the team to focus on mission and impact while the systems handled scale and complexity. The work created a repeatable foundation that supported growth across multiple years of programming.